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Join the EBRAINS team

Admin and Finance Coordinator

The EBRAINS AISBL, based in Brussels, Belgium is looking for a:

Admin and Finance Coordinator (this position is based in Belgium)


  • Prepare financial reporting instructions for the whole consortium of partners (this applies when EBRAINS is the coordinator of the project) and coordinate the financial reporting processes of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines (this applies to all the activities: of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines)

  • Analyze the use of the budgets by the partners of the consortium and write the financial sections of the reports (interim and periodic reports).

  • Manage the distribution of EU funding to the partners of the consortium by calculating payments, preparing payment documentation, and processing partners' payment requests

  • Train the partners of the consortium in financial reporting, the use of the tool(s) of reporting (presently EMDESK), and other administrative processes through workshops and info sessions

  • Act as the main contact for the tool(s) of reporting (presently EMDESK)

  • Lead, prepare and implement the amendments with the partners of the consortium on the projects where EBRAINS is the coordinator of the project

  • Provide administrative support to the partners of the consortium and maintain efficient communication with them

  • Monitor and record administrative changes within the partners of the consortium

  • Liaise with the European Commission officers on administrative matters, especially financial matters and payments

  • Support the projects proposals

  • Contribute to the improvement and implementation of projects coordination workflows and procedures, best practices, and IT tools

  • Support the Project team


  • Master’s degree in a field relevant to the position

  • 4-8 years of experience in management, administration and financial administration of European projects, preferably for an academic institution or a non-profit organization and in the science fields

  • Proven writing skills and track record of drafting content for different communications channels

  • Excellent speaking and writing/editing skills in French and English

  • Interest in science and technology topics

  • Familiarity with academic research and/or the science and technology sector of advantage

  • Good command of MS Office (Word, Excel, and PowerPoint), Adobe Suite (InDesign, Photoshop, Premier), EMDESK and other reporting tools

  • Preferably knowledge of European platforms and research funding landscape

  • Strategic mindset with a hands-on approach, ability to work in a fast-paced, deadline-driven, international environment

  • Communicative, well-organized and pro-active

  • Self-driven, with the ability to recognize and act upon opportunities to raise the profile of EBRAINS

  • A can-do attitude, eagerness to grow and to learn, and will do so proactively by own initiative through the guidance of manager and team members

Why work at the EBRAINS AISBL?

Understanding the human brain is one of the greatest challenges facing 21st century science. Joining the EBRAINS AISBL will put you at the center of an effort to gain profound insights into the structure and functioning of the brain, develop new treatments for brain diseases and build revolutionary new computing technologies, based on a dedicated research infrastructure, EBRAINS. The EBRAINS AISBL team plays a central role in the EBRAINS research infrastructure in Europe and worldwide. You will find yourself inspired by the exciting things that people in the project are building and make a meaningful contribution to understanding the brain.

We strive to find the right people and to keep our skills and insights sharp. We are a young, dynamic, interdisciplinary and international team. We focus on delivering high value to the scientific community and are involved in everything from community engagement to integrating scientific workflows with some of the world’s largest supercomputers. Work in the team involves open feedback, with opportunities for additional training to improve our skills.

Join us and make an important contribution to the success of one of the most exciting projects of the 21st Century!

Start date: as soon as possible.
Activity rate: 100%
Duration of contract: CDI

Applicants should submit a motivation letter and a detailed CV in a single PDF format only, with file name “Surname_position applied” electronically to Please use the position title in the “subject” field. Applications that do not comply with this request will not be considered.

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